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Finance & Administration Executive

Salary - Up to 32,000 per annum + Excellent Benefits

A vacancy has arisen for a Finance & Administration Executive to join the Operations, Finance & Administration team. This is a fantastic opportunity to be part of a dynamic, forward-thinking Chambers and to gain valuable experience of working in a support team within a busy commercial chambers.

We are a leading commercial barristers' chambers, with a thriving domestic and international practice, specialising in providing services across the areas of construction and engineering; energy and natural resources; infrastructure and utilities; international arbitration; IT and technology; offshore construction and marine engineering; planning and environment; procurement; competition; and associated professional negligence.

The successful Finance & Administration Executive duties will include purchase ledger, sales ledger, petty cash and bank and credit card reconciliation, using Xero Accounts and LEX.

This role will report to the Head of Finance and the Head of Operations and will work in conjunction with the COO and all other teams.

This is a superb opportunity for a highly organised individual with a positive outlook, excited by the prospect of a career within the legal sector. You will be part of a small team that works closely together to deliver outstanding service.

Apply via Total Jobs: Finance & Administration Executive in Charing Cross, Central London (WC2), WC2R | MaxAd

Key Responsibilities
  • All basic accounts duties for sales ledger, purchase ledger, bank reconciliation and petty cash.
  • Processing all barrister payments on bespoke system.
  • Reconciling payments received.
  • Using Xero Account software and LEX.
  • Process month end invoices, statements and barristers VAT reports all on Xero.
  • Year-end financial reports for barristers.
  • Credit card statement reconciliation.
  • Data processing, payments, data checking and filing.
  • Helping barristers with professional indemnity insurance and practising certificates.
  • Liaising and managing suppliers and getting best deals available.
  • Managing our mobile contract keeping us informed of changes to roaming costs etc.
  • Online banking.
  • Reception cover.
  • Assisting with changes to room layouts and furniture removals etc. as and when required (e.g. for in-house seminars, chambers' lunches etc.).
  • Assisting with conference refreshment requirements.
  • Help with setting up internal and external events.
  • Liaising with other departments and assisting in other areas to ensure smooth running of Chambers.
  • Any other tasks as reasonably required by the Head of Finance and the Head of Operations.
Additional Responsibilities
  • Undertaking ad-hoc organisation of tasks for barristers such as celebrations, dinners and Christmas parties, assisting the marketing team as required.
  • Marketing - Chambers seeks to promote itself actively with clients and potential clients. These activities may take place outside of normal office hours. The post-holder may therefore be expected to provide support such as greeting guests on a small number of occasions during the year.
  • Any other tasks as reasonably required to assist other departments as approved by the Head of Finance or the Head of Operations.
Skills & Experience
  • Educated to A Level standard with a minimum of 2 A Levels and university degree preferred.
  • Experience of Xero Accounts/LEX preferred but not essential (training will be provided).
  • Team player able to work unsupervised and under pressure.
  • Good problem-solving abilities.
  • Excellent communication skills - both written and oral.
  • Excellent people skills and the ability to build strong internal relationships.
  • Polite, friendly and of smart appearance.
  • Demonstrate a positive attitude and a willingness to learn.
  • Ability to handle confidential information discreetly.
  • Good IT skills with experience of O365.
Benefits
  • 20 days holiday plus bank holidays (rising to 22 days after one year and 25 days after two years)
  • 6% pension contribution
  • Bonus scheme
  • Season ticket loan
  • Permanent health insurance
  • Private medical insurance
  • Half day 'birthday' holiday
  • Following completion of probation Chambers supports candidates undertaking financial qualifications